Managing invoices in international education can be a complex and dynamic task. Changes in accommodation types, course durations, and additional charges can make the traditional invoicing process cumbersome. Recognising the need for flexibility and efficiency, Intrinsiq has introduced a solution that allows users to update issued invoices seamlessly. In this article, we will delve into the step-by-step process of recreating invoices using Intrinsiq and how it simplifies the invoicing workflow.

Step 1: Update the Student Profile

Before recreating an invoice, it is essential to make any necessary changes to the student profile. This may include updates to his / her accommodation, course types, or any other relevant details. Intrinsiq's user-friendly interface ensures that these modifications are easily accessible, providing a comprehensive overview of the student's information.

Step 2: Verify Rates

Ensuring the accuracy of rates is crucial in maintaining transparent and error-free financial records. Before proceeding, users must verify that the rates associated with the updated information in the student profile are correct. This step guarantees that the recreated invoice accurately reflects the changes made.

Step 3: The Invoice Tab

Once the necessary updates have been made, users can navigate to the Current Invoice section and access the Invoice Tab. Intrinsiq simplifies the process, allowing users to seamlessly locate and manage current invoices.

Step 4: Click on the Zoom Icon and Re-Create Invoice

Intrinsiq facilitates the recreation of invoices with a streamlined process. By clicking on the Zoom Icon within the Invoice Tab, users gain access to the detailed view of the invoice. From there, the option to "Re-Create Invoice" becomes available. This step triggers the system to update the invoice with the latest information from the student profile.

Step 5: Confirm Invoice Line Updates

After initiating the recreation of the invoice, it is crucial to confirm that all invoice lines have been updated to reflect the changes made in the student profile. This ensures the accuracy and completeness of the recreated invoice.

Step 6: Email the Updated Invoice

Intrinsiq goes a step further by simplifying the distribution process. Users can seamlessly email the updated invoice directly from the platform. The flexibility to choose between sending the Net, Gross, or Both versions provides customization options to meet specific communication preferences.

Benefits of Using Intrinsiq

Avoidance of Multiple Invoices and Credit Notes: One of the significant advantages of Intrinsiq's invoice recreation feature is the elimination of the need to create multiple invoices or credit notes for a single stay. This reduces administrative overhead and enhances overall workflow efficiency.

Real-time Accounts Integration: Intrinsiq seamlessly integrates with accounting platforms, ensuring that invoice totals are automatically updated. This real-time integration simplifies financial reporting and enhances accuracy in accounting processes.

Flexible Locking of Invoices: Schools can exercise discretion in determining when a booking is considered finalised. Whether it is when the invoice is paid in full or when the student arrives, users can lock the invoice, preventing any further modifications. This feature adds an additional layer of control to the financial management process.

Intrinsiq's innovative approach to invoice recreation streamlines financial processes, providing users with a flexible and efficient solution. By allowing updates to issued invoices, users can adapt to changes seamlessly, minimizing administrative burdens and promoting accuracy in financial records. The integration with accounting platforms and the ability to lock invoices at the school's discretion further contribute to a comprehensive and user-friendly financial management system.